This position requires the individual to provide administrative sales support and event planning support including event management responsibilities, setting prospective client meetings, managing tradeshows and conferences, travel arrangements, etc. The ideal candidate must be extremely organized, detailed, analytical, and have the ability to adapt to an ever-changing environment to succeed at this job.
Strong writing skills are a requirement.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required.
Administrative Duties and Responsibilities
Participate in direct sales activity (cold calls, warm calls, and customer presentations)
Create product information sheets (solicitations) for school district administrators on new programs
Work with Sales and Account Management to develop necessary sales and marketing materials
Create e-mail blasts to school districts regarding solicitations, programs and other correspondence as needed
Update and manage information from sales team regarding production amount for pre-sold product (Final Forecast)
Schedule and organize complex activities such as meetings, travel, catering, guest accommodations and department meetings for the sales team.
Work with Sales and Account Management to create and develop visual presentations as needed
Organize and prioritize large volumes of information
Provide general support for Sales Team and Account Management
Other duties as assigned
Event Planning Duties and Responsibilities
Directly responsible for managing company participation in industry tradeshows.
Handle hotel accommodations and transportation, meals, and travel for participants
Coordinate services for events, including logistics, facilities, catering, signage, displays, printing and event security
Negotiate contracts as needed with such service providers and suppliers as electricians, audio-visual, technology, hotels, conference centers, etc.
Coordinate, as needed, accommodation and transportation for participants, event tickets, etc.
Create purchase orders for event related expenses
Review event bills for accuracy and approve for payment
Maintain records of event aspects, including financial details
Knowledge, Skills and Abilities
Superb organization and time management ability. Demonstrated ability to juggle multiple competing tasks and demands
Effectively manage multiple and concurrent projects within timelines given
Excellent computer skills; spelling and grammar. Carefully proofreads all work.
Good phone and communication skills
Dependable, takes initiative, takes pride in work
Work independently and within a team on special, non-recurring, and ongoing projects
Ability to have a comprehensive knowledge of customer base, vendor relationships, key contacts, and products offered
Must have a high level of interpersonal skills to interact and communicate with a diverse group of important customers and individuals at all levels of the organization
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MS Word, Excel, PowerPoint)
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Independent judgment is required to plan, prioritize, and organize diversified workload
Regular attendance is essential. Ability to work additional hours as required; some occasional travel may be required
Education &/or Experience
4 year degree in Marketing or equivalent experience in related field preferred. Minimum 4 years marketing or administrative experience needed. Experience should be progressive in duties and include hands-on project oriented responsibilities
Prior tradeshow or event planning experience a plus